Maintaining control over business expenses has always been critical to a company’s bottom line.  Today’s financial-reporting requirements introduce added compliance pressure. However, today’s manual or legacy procurement solutions often aren’t up to the task, and enforcing compliance often places an unnecessary burden on employees. Pegasystems’ SmartBPM® is the perfect tool for automating mission-critical work processes. 

Pegasystems’ Procurement Solution Framework™ helps organizations manage purchase requests from user initiation through approval, procurement, receipt, payment, and resolution. The Procurement Solution Framework makes it easy to codify and enforce your organization’s purchasing policies for controlled yet timely expenditure. 

Benefits

• Improved productivity — Integrates the procurement process across departments (e.g., purchasing, fulfillment, receiving, and accounts payable) reducing inefficient hand-offs and duplication of data entry 
• Financial discipline and compliance — Ensures proper controls and approvals are applied for procurement requests; improves the accuracy of expense forecasting
• Savings — Provides consolidated views of procurement by vendor for volume purchasing power; manages procurement, enabling disciplined expenditure

Key Features

• Purchase-request management
  • Manages the purchase-request process independently of the creation of purchase orders, with discrete processes for different request types (e.g., hardware, software, telecoms, contracted services)
  • Provides a workflow for requesting price estimates from procurement
  • Routes purchase requests for approval
• Purchase-order management — Manages the purchase-order lifecycle with assignments across multiple departments, including the automated generation of purchase order from approved request, routing to procurement, receiving, or accounts payable as appropriate, and receiving workflow to confirm receipt of goods
• Reporting — Provides reports of expense by type and department, shipments awaiting arrival, unpaid items, and requests pending approval